Ordering coffee for a workplace sounds simple until you have to decide how many kilograms to buy. Too little and the office runs out. Too much and coffee sits around longer than it needs to.
The easiest way to estimate your office coffee requirement is to start with cups per workday, not simply the number of employees.
Quick Answer: How Much Coffee Does an Office Need?
A useful planning estimate for espresso-style coffee is around 18 grams of ground coffee per cup. Your machine, basket and recipe may use more or less, so treat this as a starting point and adjust using your actual dose.
Using an 18g estimate:
- 10 coffees per day ≈ 0.18kg per day
- 20 coffees per day ≈ 0.36kg per day
- 30 coffees per day ≈ 0.54kg per day
- 50 coffees per day ≈ 0.90kg per day
Across roughly 22 workdays, that is about 4kg, 8kg, 12kg or 20kg per month respectively.
Office Coffee Calculator
Coffees per day × grams used per coffee × workdays per month ÷ 1,000 = kilograms per month.
For example, an office making 25 coffees each workday at an 18g dose across 22 workdays would use about 9.9kg of coffee per month.
Team Size Is Only a Starting Point
Two offices with 20 employees can use completely different amounts of coffee. One team might average one cup each day while another makes several coffees per person and regularly serves visitors.
Track how many coffees your workplace actually makes for a week or two. Include staff, customers and meeting-room coffee. That gives you a much better purchasing figure than headcount alone.
Should Your Office Buy 5kg or 10kg?
If your workplace is using several kilograms each month, buying in larger quantities can simplify ordering. Fire Rescue Coffee offers Office Coffee Supply in 5kg and 10kg options, available as whole beans or ground to suit different workplace setups.
A 5kg order represents roughly 278 coffees at an 18g dose, while 10kg represents roughly 556 coffees. Actual yield depends on your recipe and wastage.
Whole Beans or Ground Coffee for an Office?
If your workplace machine includes a grinder, whole beans are the straightforward choice. If you use equipment that requires pre-ground coffee, choose the grind that matches the brewing method rather than buying a one-size-fits-all grind.
Our office supply is available in whole bean, espresso, plunge and cold-brew grind options.
What Coffee Works Well in a Shared Workplace?
A shared office generally needs coffee that works across several common drinks. Our office supply uses Fire Station Dark Roast, a full-bodied roast with dark chocolate, caramel and subtle smokiness that works for espresso and milk-based coffee.
If your team prefers a smoother medium roast or wants smaller bags, browse the full coffee beans range.
When Does Wholesale or Bulk Coffee Make Sense?
If you need ongoing larger-volume supply, multiple workplace locations or a commercial arrangement beyond standard online quantities, see our Wholesale Coffee Brisbane & Bulk Coffee Supply Australia page.
Emergency-service workplaces can also use our dedicated Fire Station Coffee Supply.
How to Avoid Running Out
Once you know your normal weekly consumption, keep a small buffer rather than ordering only when the final bag is opened. Review usage after your first few orders and adjust the quantity to match what the workplace actually consumes.
For smaller recurring orders, our Coffee Subscription Australia guide explains the repeat-delivery options available on our core roasts.
Office Coffee Supply from Fire Rescue Coffee
Fire Rescue Coffee is 100% firefighter owned and operated, Supply Nation registered and our coffee is freshly roasted in Queensland. We deliver across Australia.